The Office of Human Resources has launched an initiative to update all officer of administration position descriptions as part of the OA Job Family Framework Project.

Starting July 8, units and departments will review, update and approve every OA position description through MyTrack by Aug. 30.

“Developing a job family framework that best serves the needs of the university community requires a review and evaluation of officer of administration position descriptions, which provide information regarding the scope and responsibilities of each position,” said Kaia Rogers, senior director of HR programs, services and strategic initiatives. “Since OA positions and job titles vary widely across the university, accurate and up-to-date position descriptions will serve as the primary tool for completing the evaluation process.”

HR provides general guidance for the position description update process, but unit leaders determines the course of action, approval process and timeline that works best for their units. Supervisors and HR partners will play an important role in the initiative as well.

Unit leaders will reinforce the expectation that supervisors engage OAs in the position description review process. While supervisors and unit leaders will make the final determination of what is included in a position description, employee involvement is valuable to the process of creating and maintaining accurate position descriptions, Rogers said.

The HR website provides more information about this next step in the OA Job Family Framework project, including frequently asked questions. Comments, feedback and questions can be submitted to the project team at any time throughout the duration of the project.

HR will continue to regularly share project information and updates on the HR website and on Around the O.